Meeting Room Use Policy
As part of its service to the community, the King County Library System (KCLS) provides meeting rooms at no charge. This policy ensures that KCLS meeting rooms are available for groups engaged in educational, cultural, intellectual, recreational, or charitable activities of community interest. Meeting room use will not be denied to any person or organization because of race, creed, or color.
Reservations are accepted on a first-come, first-served basis. Reservations can be made 12 weeks into the future. Meeting room reservations may be made either online or by contacting your local community library. Include enough time for setting up and breaking down the room. If you need to schedule a room within 72 hours’ notice or less, please make your reservation and then contact the library directly. Library buildings that are owned jointly by KCLS and another entity (e.g. Burien Library and City Hall) may have additional guidelines and/or limitations. Groups are limited to reserving a meeting room once per month. Library meeting rooms are only available during open hours, with the exception of rooms used for elections and library-sponsored programs. Service Center meeting rooms are available outside of normal business hours.
All meetings must be open to the public at no charge and may not be restricted to any particular group. No fundraising programs may be held in the meeting room except for library-sponsored events. No products or services may be advertised, solicited, or sold, with the exception of books and other resources sold at library-sponsored or related events. Fees to cover the cost of study materials used in classes, workshops, conferences, and similar events can be collected by non-profit and governmental organizations; however, the purchase of study materials may not be a requirement for attendance and/or registration. Permission must be obtained in advance through the local library management.
Expectations of Use
Groups are responsible for taking care of the meeting room and are held responsible for any damage incurred. After using a meeting room, groups are expected to return the room to the clean condition it was upon arrival, which includes washing dishes used to serve food, disposing of garbage and wiping down tables, etc. Groups must provide any necessary meeting equipment that is not available at the library. Groups will notify the library 24 hours before a meeting if it must be canceled.
Groups may not advertise that meetings are sponsored, co-sponsored or approved by the library, unless written permission is previously given by local library management. Any use of the meeting room that disturbs regular library operations. KCLS will not provide storage of materials for any group. Alcoholic beverages may not be served or consumed on library property, except at special events hosted by the KCLS Foundation, Friends of the Library groups, or any library related organizations or associations. Attendance must not exceed the posted capacity of the meeting room. You must accept the meeting room guidelines in order to reserve a room.